internal/contract/expense_contract.go

@@ -11,6 +11,7 @@ type CreateExpenseRequest struct {
 	TransactionDate string                     `json:"transaction_date" validate:"required"`
 	CodeNumber      string                     `json:"code_number" validate:"required"`
 	OutletID        string                     `json:"outlet_id" validate:"required"`
+	Status          *string                    `json:"status,omitempty" validate:"omitempty,oneof=draft sent approved cancel"`
 	Description     *string                    `json:"description,omitempty"`
 	Tax             float64                    `json:"tax"`
 	Total           float64                    `json:"total" validate:"required"`
@@ -29,6 +30,7 @@ type UpdateExpenseRequest struct {
 	TransactionDate *string                    `json:"transaction_date,omitempty"`
 	CodeNumber      *string                    `json:"code_number,omitempty"`
 	OutletID        *string                    `json:"outlet_id,omitempty"`
+	Status          *string                    `json:"status,omitempty" validate:"omitempty,oneof=draft sent approved cancel"`
 	Description     *string                    `json:"description,omitempty"`
 	Tax             *float64                   `json:"tax,omitempty"`
 	Total           *float64                   `json:"total,omitempty"`
@@ -50,6 +52,7 @@ type ExpenseResponse struct {
 	Receiver        string                `json:"receiver"`
 	TransactionDate time.Time             `json:"transaction_date"`
 	CodeNumber      string                `json:"code_number"`
+	Status          string                `json:"status"`
 	Description     *string               `json:"description"`
 	Tax             float64               `json:"tax"`
 	Total           float64               `json:"total"`
@@ -76,6 +79,7 @@ type ListExpenseRequest struct {
 	Limit     int    `json:"limit" validate:"min=1,max=100"`
 	Search    string `json:"search,omitempty"`
 	OutletID  string `json:"outlet_id,omitempty"`
+	Status    string `json:"status,omitempty" validate:"omitempty,oneof=draft sent approved cancel"`
 	StartDate string `json:"start_date,omitempty"`
 	EndDate   string `json:"end_date,omitempty"`
 }

internal/entities/expense.go

@@ -15,6 +15,7 @@ type Expense struct {
 	Receiver        string    `gorm:"not null;size:255" json:"receiver"`
 	TransactionDate time.Time `gorm:"type:date;not null" json:"transaction_date"`
 	CodeNumber      string    `gorm:"not null;size:50" json:"code_number"`
+	Status          string    `gorm:"not null;size:20;default:'draft'" json:"status"`
 	Description     *string   `gorm:"type:text" json:"description"`
 	Tax             float64   `gorm:"type:decimal(15,2);not null;default:0" json:"tax"`
 	Total           float64   `gorm:"type:decimal(15,2);not null;default:0" json:"total"`

internal/handler/expense_handler.go

@@ -164,6 +164,10 @@ func (h *ExpenseHandler) ListExpenses(c *gin.Context) {
 		req.Search = search
 	}
 
+	if status := c.Query("status"); status != "" {
+		req.Status = status
+	}
+
 	// Prioritize outlet_id from context (e.g. outlet-scoped user),
 	// fall back to query param if context has no outlet.
 	if contextInfo.OutletID != uuid.Nil {

internal/mappers/expense_mapper.go

@@ -17,6 +17,7 @@ func ExpenseEntityToModel(entity *entities.Expense) *models.Expense {
 		Receiver:        entity.Receiver,
 		TransactionDate: entity.TransactionDate,
 		CodeNumber:      entity.CodeNumber,
+		Status:          entity.Status,
 		Description:     entity.Description,
 		Tax:             entity.Tax,
 		Total:           entity.Total,
@@ -38,6 +39,7 @@ func ExpenseModelToEntity(model *models.Expense) *entities.Expense {
 		Receiver:        model.Receiver,
 		TransactionDate: model.TransactionDate,
 		CodeNumber:      model.CodeNumber,
+		Status:          model.Status,
 		Description:     model.Description,
 		Tax:             model.Tax,
 		Total:           model.Total,
@@ -59,6 +61,7 @@ func ExpenseEntityToResponse(entity *entities.Expense) *models.ExpenseResponse {
 		Receiver:        entity.Receiver,
 		TransactionDate: entity.TransactionDate,
 		CodeNumber:      entity.CodeNumber,
+		Status:          entity.Status,
 		Description:     entity.Description,
 		Tax:             entity.Tax,
 		Total:           entity.Total,

internal/models/expense.go

@@ -13,6 +13,7 @@ type Expense struct {
 	Receiver        string    `json:"receiver"`
 	TransactionDate time.Time `json:"transaction_date"`
 	CodeNumber      string    `json:"code_number"`
+	Status          string    `json:"status"`
 	Description     *string   `json:"description"`
 	Tax             float64   `json:"tax"`
 	Total           float64   `json:"total"`
@@ -39,6 +40,7 @@ type ExpenseResponse struct {
 	Receiver        string                `json:"receiver"`
 	TransactionDate time.Time             `json:"transaction_date"`
 	CodeNumber      string                `json:"code_number"`
+	Status          string                `json:"status"`
 	Description     *string               `json:"description"`
 	Tax             float64               `json:"tax"`
 	Total           float64               `json:"total"`
@@ -65,6 +67,7 @@ type CreateExpenseRequest struct {
 	TransactionDate string                     `json:"transaction_date"`
 	CodeNumber      string                     `json:"code_number"`
 	OutletID        string                     `json:"outlet_id"`
+	Status          *string                    `json:"status,omitempty"`
 	Description     *string                    `json:"description"`
 	Tax             float64                    `json:"tax"`
 	Total           float64                    `json:"total"`
@@ -83,6 +86,7 @@ type UpdateExpenseRequest struct {
 	TransactionDate *string                    `json:"transaction_date,omitempty"`
 	CodeNumber      *string                    `json:"code_number,omitempty"`
 	OutletID        *string                    `json:"outlet_id,omitempty"`
+	Status          *string                    `json:"status,omitempty"`
 	Description     *string                    `json:"description,omitempty"`
 	Tax             *float64                   `json:"tax,omitempty"`
 	Total           *float64                   `json:"total,omitempty"`
@@ -102,6 +106,7 @@ type ListExpenseRequest struct {
 	Limit     int    `json:"limit"`
 	Search    string `json:"search,omitempty"`
 	OutletID  string `json:"outlet_id,omitempty"`
+	Status    string `json:"status,omitempty"`
 	StartDate string `json:"start_date,omitempty"`
 	EndDate   string `json:"end_date,omitempty"`
 }

internal/processor/expense_processor.go

@@ -5,6 +5,7 @@ import (
 	"fmt"
 	"time"
 
+	"apskel-pos-be/internal/constants"
 	"apskel-pos-be/internal/entities"
 	"apskel-pos-be/internal/mappers"
 	"apskel-pos-be/internal/models"
@@ -41,12 +42,18 @@ func (p *ExpenseProcessorImpl) CreateExpense(ctx context.Context, organizationID
 		return nil, fmt.Errorf("invalid transaction_date format, expected YYYY-MM-DD: %w", err)
 	}
 
+	status := string(constants.ExpenseStatusDraft)
+	if req.Status != nil {
+		status = *req.Status
+	}
+
 	expenseEntity := &entities.Expense{
 		OrganizationID:  organizationID,
 		OutletID:        outletID,
 		Receiver:        req.Receiver,
 		TransactionDate: transactionDate,
 		CodeNumber:      req.CodeNumber,
+		Status:          status,
 		Description:     req.Description,
 		Tax:             req.Tax,
 		Total:           req.Total,
@@ -104,6 +111,9 @@ func (p *ExpenseProcessorImpl) UpdateExpense(ctx context.Context, id, organizati
 	if req.CodeNumber != nil {
 		expenseEntity.CodeNumber = *req.CodeNumber
 	}
+	if req.Status != nil {
+		expenseEntity.Status = *req.Status
+	}
 	if req.OutletID != nil {
 		outletID, err := uuid.Parse(*req.OutletID)
 		if err != nil {

internal/repository/analytics_repository.go

@@ -512,6 +512,7 @@ func (r *AnalyticsRepositoryImpl) getExpenseByCategory(ctx context.Context, orga
 		Joins("JOIN chart_of_accounts coa ON ei.chart_of_account_id = coa.id").
 		Joins("LEFT JOIN chart_of_accounts parent_coa ON coa.parent_id = parent_coa.id").
 		Where("e.organization_id = ?", organizationID).
+		Where("e.status = ?", "approved").
 		Where("e.transaction_date >= ? AND e.transaction_date <= ?", dateFrom, dateTo)
 
 	if outletID != nil {
@@ -535,6 +536,7 @@ func (r *AnalyticsRepositoryImpl) getOperationalExpenseItems(ctx context.Context
 		Joins("JOIN expenses e ON ei.expense_id = e.id").
 		Joins("JOIN chart_of_accounts coa ON ei.chart_of_account_id = coa.id").
 		Where("e.organization_id = ?", organizationID).
+		Where("e.status = ?", "approved").
 		Where("e.transaction_date >= ? AND e.transaction_date <= ?", dateFrom, dateTo)
 
 	if outletID != nil {

internal/repository/expense_repository.go

@@ -84,6 +84,10 @@ func (r *ExpenseRepositoryImpl) List(ctx context.Context, organizationID uuid.UU
 			if outletID, ok := value.(uuid.UUID); ok {
 				query = query.Where("outlet_id = ?", outletID)
 			}
+		case "status":
+			if status, ok := value.(string); ok && status != "" {
+				query = query.Where("status = ?", status)
+			}
 		case "start_date":
 			if startDate, ok := value.(time.Time); ok {
 				query = query.Where("transaction_date >= ?", startDate)

internal/service/expense_service.go

@@ -87,6 +87,9 @@ func (s *ExpenseServiceImpl) ListExpenses(ctx context.Context, apctx *appcontext
 	if modelReq.Search != "" {
 		filters["search"] = modelReq.Search
 	}
+	if modelReq.Status != "" {
+		filters["status"] = modelReq.Status
+	}
 	if modelReq.OutletID != "" {
 		outletID, err := uuid.Parse(modelReq.OutletID)
 		if err == nil {

internal/transformer/expense_transformer.go

@@ -16,6 +16,7 @@ func CreateExpenseRequestToModel(req *contract.CreateExpenseRequest) *models.Cre
 		TransactionDate: req.TransactionDate,
 		CodeNumber:      req.CodeNumber,
 		OutletID:        req.OutletID,
+		Status:          req.Status,
 		Description:     req.Description,
 		Tax:             req.Tax,
 		Total:           req.Total,
@@ -38,6 +39,7 @@ func UpdateExpenseRequestToModel(req *contract.UpdateExpenseRequest) *models.Upd
 		TransactionDate: req.TransactionDate,
 		CodeNumber:      req.CodeNumber,
 		OutletID:        req.OutletID,
+		Status:          req.Status,
 		Description:     req.Description,
 		Tax:             req.Tax,
 		Total:           req.Total,
@@ -70,6 +72,7 @@ func ListExpenseRequestToModel(req *contract.ListExpenseRequest) *models.ListExp
 		Limit:     req.Limit,
 		Search:    req.Search,
 		OutletID:  req.OutletID,
+		Status:    req.Status,
 		StartDate: req.StartDate,
 		EndDate:   req.EndDate,
 	}
@@ -92,6 +95,7 @@ func ExpenseModelResponseToResponse(expense *models.ExpenseResponse) *contract.E
 		Receiver:        expense.Receiver,
 		TransactionDate: expense.TransactionDate,
 		CodeNumber:      expense.CodeNumber,
+		Status:          expense.Status,
 		Description:     expense.Description,
 		Tax:             expense.Tax,
 		Total:           expense.Total,

internal/validator/expense_validator.go

@@ -48,6 +48,10 @@ func (v *ExpenseValidatorImpl) ValidateCreateExpenseRequest(req *contract.Create
 		return errors.New("outlet_id must be a valid UUID"), constants.MalformedFieldErrorCode
 	}
 
+	if req.Status != nil && !constants.IsValidExpenseStatus(constants.ExpenseStatus(*req.Status)) {
+		return errors.New("status must be one of: draft, sent, approved, cancel"), constants.MalformedFieldErrorCode
+	}
+
 	if req.Total <= 0 {
 		return errors.New("total must be greater than 0"), constants.MalformedFieldErrorCode
 	}
@@ -91,6 +95,10 @@ func (v *ExpenseValidatorImpl) ValidateUpdateExpenseRequest(req *contract.Update
 		return errors.New("code_number cannot be empty"), constants.MalformedFieldErrorCode
 	}
 
+	if req.Status != nil && !constants.IsValidExpenseStatus(constants.ExpenseStatus(*req.Status)) {
+		return errors.New("status must be one of: draft, sent, approved, cancel"), constants.MalformedFieldErrorCode
+	}
+
 	if req.OutletID != nil {
 		if strings.TrimSpace(*req.OutletID) == "" {
 			return errors.New("outlet_id cannot be empty"), constants.MalformedFieldErrorCode
@@ -143,5 +151,9 @@ func (v *ExpenseValidatorImpl) ValidateListExpenseRequest(req *contract.ListExpe
 		return errors.New("limit must be between 1 and 100"), constants.MalformedFieldErrorCode
 	}
 
+	if req.Status != "" && !constants.IsValidExpenseStatus(constants.ExpenseStatus(req.Status)) {
+		return errors.New("status must be one of: draft, sent, approved, cancel"), constants.MalformedFieldErrorCode
+	}
+
 	return nil, ""
 }

migrations/000073_add_status_to_expenses.down.sql

@@ -0,0 +1,3 @@
+DROP INDEX IF EXISTS idx_expenses_status;
+ALTER TABLE expenses DROP CONSTRAINT IF EXISTS expenses_status_check;
+ALTER TABLE expenses DROP COLUMN IF EXISTS status;

migrations/000073_add_status_to_expenses.up.sql

@@ -0,0 +1,10 @@
+ALTER TABLE expenses ADD COLUMN IF NOT EXISTS status VARCHAR(20) NOT NULL DEFAULT 'draft';
+
+UPDATE expenses
+SET status = 'approved'
+WHERE status = 'draft';
+
+ALTER TABLE expenses DROP CONSTRAINT IF EXISTS expenses_status_check;
+ALTER TABLE expenses ADD CONSTRAINT expenses_status_check CHECK (status IN ('draft', 'sent', 'approved', 'cancel'));
+
+CREATE INDEX IF NOT EXISTS idx_expenses_status ON expenses(status);